Cash Sales

Use Cash Sale to create a document recording customer sales transactions when payment is received immediately. Cash Sales increase cash accounts and sales or income account balances.

To enter a cash sale, complete the following steps:

  1. Access the Cash Sales application from the Financial/Accounts Receivable menu and click on New in the Cash Sales List screen to enter a new transaction.

  2. Select the Customer whom you are invoicing and press Tab. As you enter a Customer in the Type-Thru drop box, the system will find the best match. You can also click on the down arrow at the right of the drop box to display the full list of customers. Scroll down the list until you find the desired customer and click to retrieve it for the cash sale.

  3. After you select a Customer, the Salesperson, Class, Sales Tax Group, and Print Format fields will default from the Customer's setup defaults. The Billing Address will default to the Customer's Bill To Address.

  4. The Account will default to the Company Setup Default AR Payment Account. You may change this account. As you enter an Account in the Type-Thru drop box, the system will find the best match. You can also click on the down arrow at the right of the drop box to display the full list of Accounts. Scroll down the list until you find the desired Account and click to retrieve it for the cash sale.

  5. If applicable, select a contact related to the customer. As you enter a Contact in the Type-Thru drop box, the system will find the best match. You can also click on the down arrow at the right of the drop box to display the full list of contacts. Scroll down the list until you find the desired contact and click to retrieve it for the cash sales.

  6. Optionally, you may select a Customer Message to appear on the printed cash sale invoice.

  7. By default, Active will be checked. If you uncheck the Active field, the cash sale will not update the cash account balance or have any impact on your company's financials.

  8. Optionally, you may enter a Reference Number or descriptive text in the Description field.

  9. The Cash Sale ID will automatically be assigned at Save or you may key in an Cash Sale ID.

  10. Fill in the cash sale detail lines. You must select an Item, and Quantity. The detail Account and Price will default from the Item. The Amount will be calculated as Quantity * Price. The Taxable checkbox will default to checked if the Item you selected is setup as Taxable in Items. You may select a Class or enter descriptive text in the Memo field for each transaction. Enter as many transactions lines as you need.

  11. Click on Save to save the Cash Sale. Upon Save, the Total Tax and Total Amount of the transactions lines and the Total Amount Due (sum of the Total Tax and Total Amount ) of the cash sale will be calculated and displayed.