Getting Started

The following list identifies all entities in the system in implementation order to most efficiently setup a new company.

After all entities below have been setup, enter beginning balances for all relevant entities.

Company Setup - Currency Tab (Required)

Enter your company's Base Currency. Check Use Currency if you need to invoice customers in a currency other than your Base Currency. See Currency - Overview section for setup requirements.

1099 Setup (Optional)

If your company tracks and reports vendor 1099 information, you may need to setup additional 1099 boxes in 1099 Setup. By default 1099 Setup includes entries for all 1099-MISC form boxes. For example if you need to track 1099-DIV or 1099-INT amounts, you will need to define these in 1099 Setup. Default 1099 boxes can be setup for account and vendors.

Tax Form Line Setup (Optional)

To assist in tax preparation, you may use Tax Form Line to setup identifiers for specific line items on various tax forms and assign these identifiers to general ledger accounts that should be included in the total for a specific tax form line. The Transactions By Tax Form Line report lists the transactions and totals for each tax form line.

Chart of Accounts Setup (Required)

Get a chart of accounts from your prior accounting system.

Review the chart of accounts. Add, edit or delete accounts as necessary in the Chart of Accounts screen.

Class Setup (Optional)

Decide whether to use classes for departmental or location reporting. Classes are used in conjunction with accounts and can denote departments, divisions, sales regions or teams, cost centers or revenue centers.

Bank Fee Setup (Optional)

Use Bank Fees to setup interest earned and service charges that appear on your financial statements and assign a default general ledger account to these items for use in the Reconciliation activity. If you do not wish to enter interest and other charges during reconciliation, you can simply enter a journal entry.

Sales Tax Setup (Optional)

Get a list of sales taxes from your previous accounting system.

Sales Tax Group Setup (Optional)

If your previous accounting system allowed you to group sales taxes, get a listing to assist you in the entry of sales tax groups. Identify logical groupings of sales taxes. Enter sales tax groups in the Sales Tax Group screen.

Terms Setup (Optional)

Enter terms given to you by your vendors and those you give to your customers in the Terms screen.

State/Province Setup (Optional)

Use the State/Province application to standardize the use of states or provinces for all addresses used throughout the system.

Postal Code Setup (Optional)

Use the Postal Code application to enter all existing city, state and postal code combinations for all addresses used throughout the system.

Country Setup (Optional)

Use the Country List application to standardize the use of country names for all addresses used throughout the system.

Note Type Setup (Optional)

Use the Note Type application to setup categories of notes that will be assigned to documents and customers or vendors..

Notes Setup (Optional)

Use the Notes application to setup default notes for vendors and customers. NOTE: If you are using the notes feature, notes can be setup for all entities and documents throughout the system.

Vendor Type Setup (Optional)

Decide whether to use vendor types to classify your vendors. Enter vendor types in the Vendor Types screen on the Lists menu.

Vendor Setup (Optional)

Get a vendor list from your previous accounting system. Determine which vendors that you wish to transfer. Setup a Default Vendor Term in Company Setup to automatically assign the default to all new vendors.

Enter vendors in the Vendors screen and setup the applicable defaults. By default each Vendor has an Entity Address. You can also enter one or more remit to or purchase from addresses for each vendor.

If you are calculating use tax, setup the default sales tax for each vendor. If you maintain vendor contact information, you can enter one or more contacts for each vendor.

Employee Type Setup (Optional)

Use Employee Type to setup categories of other names that you maintain.

Employee Setup (Optional)

Get a employee list from your previous accounting system. Enter employees in the Employees screen.

Other Name Type Setup (Optional)

Use Other Name Type to setup categories of other names that you maintain.

Other Name Setup (Optional)

Get a list of organizations, individuals or entities that are not vendors, customers or employees from your previous accounting system. Enter this information in the Other Names screen.

Competitor Type Setup (Optional)

Use Competitor Type to setup categories of competitors that you maintain.

Competitor Setup (Optional)

If you maintain a list of your competitors, get a list from your previous accounting system. Enter this information in the Competitors screen.

Manufacturer Type Setup (Optional)

Use Manufacturer Type to setup categories of manufacturers that you maintain.

Manufacturer Setup (Optional)

If you maintain a list of the manufacturers of products which you sell or are related to products you sell, get a list from your previous accounting system. Enter this information in the Manufacturers screen.

Salesperson Type Setup (Optional)

Use Salesperson Type to setup categories of salespersons that you maintain.

Salesperson Setup (Optional)

Get a list of salespersons from your previous accounting system. Enter this information in the Salesperson screen. Each salesperson must also be setup as vendor, employee or other name entry.

Partner Type Setup (Optional)

Use Partner Type to setup categories of partners that you maintain.

Partner Setup (Optional)

If you have strategic business partners that your company works with to supplement business and sales processes, get a list from your previous accounting system. Enter this information in the Partner screen.

Contact Type Setup (Optional)

Use Contact Type to setup categories of contact information that you maintain with various business affiliates.

Contact/Lead Setup (Optional)

If you maintain a list of individuals related to existing customers or potentially future sales, get a list from your previous accounting system. Enter this information in the Contact/Lead screen.

Prospect Type Setup (Optional)

Use Prospect Type to setup categories of prospects that you maintain.

Prospect Setup (Optional)

If you maintain a list of businesses that you are in the middle of the sales cycle and are likely to become customers accounting system, get a list of prospects from your previous accounting system. Enter this information in the Prospect screen.

Email Messages Setup (Optional)

Enter and save system email messages. These will be listed as options in a drop down menu on the Invoice/Credit Memo screen and will be used as the template to email invoices directly to customers.

Customer Messages Setup (Optional)

Enter and save customer messages. These will be listed as options in a drop down menu on the Invoice/Credit Memo screen, and will print on your customer Invoices. Enter customer messages in the Customer Messages screen.

Customer Type Setup (Optional)

Decide whether to use customer types to classify your customers. Enter customer types in the Customer Types screen on the Lists menu.

Shipping Method Setup (Optional)

If applicable, use the Shipping Method application to setup the modes of transporting goods that you ship and receive in your business.

Customer Setup

Get a customer list from your previous accounting system. Determine which customers you wish to transfer. Setup a Default Customer Terms in Company Setup to automatically assign the default to all new customers.

Enter customers in the Customers screen and setup the applicable defaults. By default each Customer has an Entity Address. You can also enter one or more bill to or ship to addresses for each customer.

If you are calculating sales tax, setup the default sales tax for each customer.

If applicable, assign a salesperson to the customer. If you maintain customer contact information, you can enter one or more contacts for each customer.

Item Category Setup (Optional)

Use Item Categories to setup classifications of goods for inventory reporting purposes.

Unit Setup (Optional)

Use Unit List to enter the standard basic measurements used to track the quantity of items in your inventory or the service items you bill to customers.

Product Line Setup (Optional)

Use Product Line to enter categories of items for taxing and/or reporting purposes.

Item Setup (Required except for General Ledger and Payables)

Determine the products and services for which you will bill your customers. Enter those products and services in the Items screen on the Lists menu.

Payment Method Setup (Optional)

Add payment methods as necessary in the Payment Methods screen. If you print checks for your vendors, you must check the Include in Print Checks box for the payment method that you use in the Pay Bills application that you want to product checks for in Print Checks.

Sales Stage Setup (Optional)

Use Sales Stage to enter the various steps in the selling process as a deal progresses from a lead to an actual sale.

Sales Source Setup (Optional)

Use Sales Source to enter categories that identify the origin of a sale, such as a store location, event, advertisement, etc.

Sales Type Setup (Optional)

Use Sales Type to enter categories that identify the type of revenue or type of customer associated with the sale.

Priority Setup (Optional)

Use Priority setup to establish a coding scheme for assigning a level of importance to business tasks.

Task Setup (Optional)

If you track tasks to help you manage your customer relationships and communications, enter any outstanding tasks from your current system and assign to the appropriate customer accounts and employees or salespersons.

Billing Period Setup (Required if using Subscription Billing)

If you are using subscription billing, you must setup billing periods that match the billing cycles you offer to your subscription customers.

Company Setup (Required)

Review your address information and select the first month of your fiscal year on the Settings - Company Tab. The Default Retained Earnings Account on the Company - Settings Tab is required.

Enter a URL for your company logo in the Company - Settings Tab.

Review the field documentation for the remaining modules defaults and system features that you wish to implement and select options appropriately.

Setup Users and Security (Required)

Enter user information in the User Setup screen on the Company menu. Denote which users are to be administrators by checking the Admin box.

Setup user screen access in the User Roles screen on the Company menu.