The system has many features designed to improve the efficiency and ease with which users perform their accounting tasks.
An understanding of the following components is important for effective use of the product:
The system uses drop down menus to help you easily navigate among applications. To activate the menus, move your cursor above a menu choice and click to pull down a menu or let your cursor hover above the choice for a second. Click on a specific menu option to open a screen.
Applications are divided into the following main groups: Favorites, Sales, Financial, Relationships, Lists, Reports & Dashboards, Setup and Customization.
The File menu option is where you go to login and logout of the system.
Favorites are applications you have identified as ones that you most commonly use and want to access from a central menu.
Sales and Financial applications are the things that you do on a day-to-day basis like making journal entries, writing checks, or creating invoices and credit memos.
Relationships are where you setup the master files for all individuals or businesses that your company deals with, such as, employees, vendors, customers, etc.
Lists are the core data elements used in your accounting system. The Lists section of the menu is where you set up your chart of accounts, items, taxes, terms and other entities that are validated during entry.
Reports are everything that you can print except for special forms (checks, invoices, 1099s) and Dashboards are snapshots of key information, such as financial ratios and key account balances, that can help you run your business better.
The Setup menu gives you access to company and user setup options as well as system log and audit information.
The Customization menu gives you access to the development tools that can be used to modify the applications to meet your company's specific business processing an data requirements.
The Help menu provides a way to view the documentation online.
The name of the company and user ID is displayed in the browser title bar. If you are using the system to manage more than one company, this ensures that you will always know which entity you are working with.
The name of the current open application appears in the left hand corner of the toolbar.
The functions on the toolbar include New, Duplicate, Save, Delete, List, Refresh, Export CSV/Excel, Scripts, Favorite, Row Insert/Remove.
The New button allows users to create a new entity or document within the screen, such as a blank check, or a new account.
The New Duplicate option allows users to create a new entity or document that is a copy of the one currently loaded in the application.
The Save button allows users to save the information that they have entered since the last time the data was saved. Once the work is saved, it is automatically updated in the database.
The Delete button allows users to delete documents or entities from the system. Some documents and entities cannot be deleted for various reasons.
Accounts, vendors or customers with activity cannot be deleted. You may mark an entity inactive if you do not want to allow additional activity for the entity.
Documents such as vendor bills that have been paid or customer invoices for which payment has been received cannot be deleted. You will receive a message if you attempt to delete an entity or document that can no longer be deleted.If the delete was successful, the screen will be cleared and ready for the entry of a new document.
The List button will take you to the list view of the current entity or document application that is open. For example if you are viewing a Journal Entry and click on the List button, the journal entry list view application will be displayed.
The Refresh button will retrieve any changes made to the data by other users since you logged in and display the updated data.
The Export button will export the current record or list to either CSV or Excel format, depending on the file type selected.
The Scripts button will display the client scripts or customization extensions for the current application for users with the appropriate access.
The Row Insert button will insert a row in the document at the point where the cursor is located.
The Row Delete button will remove the highlighted document row.
The Favorite button will add the current application to your Favorites menu.
The View button will display the current application in an expanded view versus tabular.
The Application Window is where you do all your work. If you are entering a new document or entity, "New" will display in the left hand corner of the application window. If you are editing an existing record, the document or entity ID will appear in the left hand corner of the application window.
Use the Tab key to advance from field to field on the screen. Holding the Shift key while pressing the Tab key moves the cursor one field back.
Quick Maintenance or the ability to enter entities, such as new customers, vendors or contacts during data entry, is available throughout the system.
If quick maintenance feature is available on a field, the field caption will present as a hyperlink. Click on the caption and the list screen for the entity will pop up. Enter the required data fields for the entity and click Save. The new entity will appear in the entity field.
By default, when you access a transaction, relationship or list from a menu, a find list will display. Find lists provide a summarized view and access to all existing entries for the specific transaction or entity.
The filter bar can be used to limit the entries displayed in the find list to a specific entry or group of entries. You can use masking in the filter bar for text fields by appending a percent sign "%" after the filter text. For example, a filter value of "SU%" will filter the list to display only entries where the field being filtered begins with an "SU." You may enter a filter for one or all columns in the in the find list.
Filters can easily be removed by clicking on the clear filter button in the filtered field.
Find list columns can be easily sorted by clicking on the column caption to sort in ascending or descending order. An arrow is located beside each column heading. A down arrow indicates the column is being sorted in descending order and an up arrow indicates the column is being sorted in ascending order. The absence of an arrow indicates that the column is in its original order, prior to any sorting.
You may change the order of the columns in a find list by highlighting a column heading and dragging it to a new location.
You may change the width of each column in a find list by hovering over the end of the column until you see the sizing icon and then click and drag until you get the desired width.
You can export a list to either Excel or CSV format by clicking on the Export button and selecting the desired file format.
Clicking on the the Edit button for a specific entry in the find list will allow you to modify the entry or review it in detail.